What Supplies Does a Notary Need to Get Started? (Complete Checklist)

The short answer is: To start working as a notary, you need a notary stamp, journal, and basic tools but if you want to earn more, you may also need additional equipment like a printer and scanner.

Having the right supplies ensures you can work legally, professionally, and efficiently.

Here’s a complete checklist of everything you need.

Essential Notary Supplies (Required)

1. Notary Stamp (Seal)

This is your official tool.

• Required for every notarization

• Includes your name, commission number, and expiration date

You cannot perform notarizations without it.

2. Notary Journal

Required in California.

• Records every notarization

• Protects you legally

• Tracks important details

Always keep it updated.

3. Notary Bond

• Required by law

• Protects the public

• Must be filed before working

This is mandatory.

Recommended Supplies (Strongly Suggested)

4. Errors & Omissions (E&O) Insurance

• Protects you financially

• Covers mistakes

Highly recommended for beginners.

5. Reliable ID Knowledge Guide

• Helps verify acceptable identification

• Prevents mistakes

Important for compliance.

6. Basic Office Supplies

• Pens (blue/black ink)

• Clipboard

• Document folders

Helps you stay organized and professional.

Advanced Supplies (For Higher Income)

7. Printer (Laser Preferred)

• Needed for loan signings

• Handles large document packages

Essential for scaling income.

8. Scanner

• Used to send signed documents

• Required by many clients

Helps you work faster.

9. Reliable Transportation

• Needed for mobile services

Expands your earning potential.

Optional Supplies (For Growth)

• Business cards

• Website or online profile

• Scheduling tools

• Marketing materials

These help you attract more clients.

Step-by-Step: How to Get Your Supplies

Step 1: Get Your Commission

Wait until you are approved.

Step 2: Purchase Required Items

Start with stamp, journal, and bond.

Step 3: Add Recommended Tools

Include insurance and basic supplies.

Step 4: Upgrade for Growth

Invest in printer, scanner, and marketing.

Start simple and expand over time.

How Much Do Notary Supplies Cost?

Typical costs:

• Stamp: $20–$50

• Journal: $10–$30

• Bond: $50–$100

• Insurance: $20–$100

• Printer & scanner: $150–$400

Total startup: $100–$500+

Common Mistakes When Buying Supplies

• Buying low-quality stamp

• Skipping journal entries

• Not getting insurance

• Overbuying unnecessary items

Focus on essentials first.

How Supplies Affect Your Income

Basic supplies → Basic incomeAdvanced setup → Higher-paying services

Your setup impacts your earning potential.

FAQ

Q1: What is the most important supply for a notary?

The most important supply is your notary stamp, as it is required to complete any notarization. Without it, you cannot legally perform your duties.

Your journal is also equally important for record-keeping and legal protection.

Q2: Can I start as a notary with minimal supplies?

Yes, you can start with just the essential supplies like a stamp, journal, and bond. This is enough to begin performing basic notarizations.

As you gain experience, you can invest in additional tools to increase your income.

Q3: Do I need a printer to start as a notary?

No, a printer is not required for basic notarizations. However, if you want to offer loan signing services, a printer becomes necessary.

It’s an optional upgrade for higher income opportunities.

Q4: Is a notary journal required in all states?

Not all states require a journal, but in California, it is mandatory. Keeping a journal is also a best practice even in states where it is optional.

It helps protect you in case of disputes.

Q5: Should I buy all supplies at once?

No, it’s better to start with the essentials and gradually add more tools as your business grows. This helps you manage costs and avoid unnecessary expenses.

A step-by-step approach is more practical.

Q6: What is the biggest mistake when buying supplies?

The biggest mistake is either buying low-quality essential tools or overspending on items you don’t need initially. Both can affect your efficiency and profitability.

Focus on quality essentials first.

If you want to start your notary business with the right tools, avoid mistakes, and learn how to turn your setup into a profitable income, the right training can make all the difference.

MyNotaryClass.com provides step-by-step training, exam prep, and real-world strategies to help you start and grow successfully.

👉 Start your notary journey here:https://www.mynotaryclass.com/pricing-plans/list